HOA Board of Directors

The Board of Directors shall be comprised of five (5) persons who each own at least one (1) Lot in Merrimac. Members of the Board of Directors shall be elected at each annual meeting. Each Director shall hold office for a term of two (2) years. Beginning with the 2012 annual meeting, all Directors shall be elected to serve a two (2) year term. At all annual meetings thereafter, all Directors whose positions come up for election shall be elected to serve a two (2) year term. Despite the expiration of a Directors term, the Director continues to serve until a successor is appointed or elected and qualified. 
Board President - Shawn Stephens
 
Shawn and his family moved into Merrimac in June of 2016. They moved here from the Chicago north suburbs to relocate for a new job that was based in Indy. Shawn grew up in Southern Indiana and his wife, Heather, grew up in St Louis. They have two young sons, Brody and Cooper (ages 5 and 6).
 
Shawn started serving on the board in 2018 because he wanted to help continue the wonderful traditions of Merrimac and continue shaping this community by being more directly involved. 
Board Vice President - Amy Swinford
 
Amy Swinford is married to her husband Jason and they have two children, Owen and Lexi.  She has lived in Merrimac since 2008 and has enjoyed helping with the Merrimac social committee and is also currently on the Architectural Control Committee.   She's a graduate of Indiana University Bloomington and is currently employed by Westfield Washington School District.  Born and raised in Northern Indiana, she's been a Hoosier her whole life and grateful to be living in Westfield to raise her family.   She enjoys coaching volleyball, attending sporting events, camping, and spending time with family and friends.    
Board Secretary - Ryan Scott
 
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Board Treasurer - Audie Kemp
 
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Member at Large - John Burgelin
 
John is an engineer with a local Indy area consulting firm.  He and his family moved to Indiana in 2019 and have enjoyed meeting new people and making new friends.  John is an avid Do-It-Yourself-er and always happy to help out a neighbor in need.  He likes poodles and long walks on the beach.
SECTION 14 BOARD OF DIRECTORS.
 
Section 14.1 Powers and Duties. The Board of Directors may act in all instances on behalf of the Association except as provided in this Declaration or the By-Laws. The Board shall have, subject to the limitations contained in this Declaration, the powers and duties necessary for the administration of the affairs of the Association and of the community which shall include, but not be limited to, the following:
(a) Adopt and amend By-Laws and rules and regulations;
(b) Adopt and amend budgets for revenues, expenditures and reserves;
(c) Collect assessments for Common Expenses from Owners;
(d) Hire and discharge managing agents;
(e) Hire and discharge employees and agents other than managing agents and independent contractors;
(f) Institute, defend or intervene in litigation or administrative proceedings or seek injunctive relief for violation of the Association's Declaration, By-Laws or rules and regulations in the Association's name on behalf of the Association or two or more Owners on matters affecting the community;
(g) Make contracts and incur liabilities;
(h) Regulate the use, maintenance, repair, replacement and modification of the Common Area;
(i) Cause additional improvements to be made as a part of the Common Area;
(j) Provide or hire others to provide landscape maintenance services for Owners;
(k) Acquire, hold, encumber and convey in the Association's name any right, title or interest to real property or personal property;
(l) Grant easements for any period of time including permanent easements; and leases, licenses and concessions for no more than one year through or over the Common Area;
(m) Impose and receive a payment, fee or charge for the use, rental or operation of the Common Area and for services provided to Owners;
(n) Impose a reasonable charge for late payment of assessments and, after Notice and Hearing, levy reasonable fines for violations of this Declaration, By-Laws, rules and regulations of the Association;
(o) Provide for the indemnification of the Association's officers and Board and maintain directors' and officers' liability insurance;
(p) Assign the Association's right to future income, including the right to receive Common Expense Assessments;
(q) Exercise any other powers conferred by this Declaration or the By-Laws;
(r) Exercise any other powers that may be exercised in this state by legal entities of the same type as the Association;
(s) Exercise any other powers necessary and proper for the governance and operation of the Association; and,
(t) By resolution, establish committees of directors, permanent and standing, to perform any of the above functions under specifically delegated administrative standards as designated in the resolution establishing the committee. All committees must maintain and publish notice of their actions to Owners and the Board. However, actions taken by a committee may be appealed to the Board by any Owner within forty-five (45) days of
publication of such notice and such committee action must be ratified, modified or rejected by the Board at its next regular meeting.